Ordering Official Transcripts
Official transcripts are issued by the Registrar’s Office. All financial and academic obligations to Glenville State College must be cleared before transcripts will be released. A Glenville State College transcript will include all coursework completed with Glenville State College, all transfer work which was submitted and accepted, and any credits awarded. Partial transcripts are not available. In addition, Glenville State College will not provide customers with copies of another institution’s transcript that we have on file.
Unofficial transcripts may be obtained through your EdNet account if you attended after June 1990. You may email the Registrar's Office if you have any questions or need assistance with this process.
In the event a transcript is not received, Glenville State College will resend a transcript to the same address at no charge after 14 days and up to 30 days from the date the transcript was initially sent. Requests for transcripts to be resent before 14 days or after 30 days of the initial order will require additional payment.
Order Transcripts Online
For the fastest service, Glenville State College has partnered with the National Student Clearinghouse to provide transcript ordering via the Web. Benefits of ordering transcripts online are:
- Convenient 24/7 access
- Electronic transcript delivery option
- Secure transactions
- Option for paperless consent form
- All valid major credit cards accepted
- Automatic order updates via email or text
- Online order tracking
- Ability to order multiple transcripts for multiple recipients in one order
For students with a current or past EdNet account, access transcript ordering online via EdNet. Sign in and select “National Student Clearinghouse” from the main menu.
For alumni who attended prior to June 1990, you may access online transcript ordering through the Student Clearinghouse. You will need to have a valid major credit card and a valid email address.
You are responsible for ensuring the recipient will accept the delivery method chosen. If the delivery option chosen is not accepted by the recipient, you will be required to submit another transcript request at additional cost to you.
Online orders placed after hours are processed the next working day by the Registrar’s Office. Online requests submitted while we are closed for the weekends or holidays will be processed in the order they were received when the office reopens.
Transcript Request Form
Official transcripts may also be ordered by submitting the Transcript Request. You will need to complete, sign and submit the form to the Registrar’s Office. You may mail the form to:
Glenville State College
200 High Street
Glenville, WV 26351
You may also fax the form to our office at (304) 462-8619.
Sending a Letter
You may write a letter to request an official transcript. The letter must include the following information:
- First and last name (include any previous names if applicable)
- Student Identification Number or Social Security Number
- Current mailing address
- Daytime phone number
- Approximate dates of attendance
- Number of transcripts being requested
- Names and complete addresses for all recipients
- Type of service requested: regular processing, express delivery or walk-in
- Student’s signature
The letter will need to be mailed to the Registrar’s Office at the above address.
Walk-in requests for official transcripts may be made at the Registrar’s Office in the Harry B. Heflin Administration Building. Office hours are Monday through Friday, 8:00 a.m. to 4:00 p.m. A request for an official transcript form must be completed and signed. The forms are available in the Registrar’s Office or you may submit a request online and select the option for pick-up. Transcripts will not be released to anyone other than the student unless an approved third party is specified by the student on the Student Consent to Parent/Guardian Access to Educational Records form. The form must be submitted to the Registrar’s Office. Transcripts may also be released to a third party with written authorization from the student and must accompany the transcript request.
Official transcript fee - $7.00
Mail/regular processing - $7.00. Requests are processed daily. Please allow 3-5 additional days for delivery by the United States Postal Service. Allow additional days for International addresses.
Mail/Express processing - $35.00. Requests must be received in our office by 12:00pm eastern time to guarantee same day delivery. Express transcript services are not available for post office boxes or APO addresses. Please allow additional days for International addresses.
Faxed transcript - $5.00. Many colleges and universities do not consider faxed copies to be official.
The Registrar’s Office accepts cash, check/ money orders made payable to Glenville State College, MasterCard, Visa, and Discover.