Academic Policies

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Changing Courses/Enrollment

Once classes are certified and the tuition and fee amounts are reported by Glenville State University to the U.S. Department of Veterans Affairs, any changes in enrollment will result in Glenville State University going into Debt Management with the U.S. Department of Veterans Affairs. As a result, students may be placed into debt with the university.
 

Instructor Withdrawal

Students can be withdrawn due to non-attendance. When this happens, it must be reported to the U.S. Department of Veterans Affairs as a punitive grade. For concise definitions of punitive vs. non-punitive grades, please visit the website knowva.ebenefits.va.gov. Since drops and withdrawals do not contribute toward the GPA, the U.S. Department of Veterans Affairs will not, under most circumstances, pay for a course in which the student is withdrawn for non-attendance. The withdrawal date will be reported to the U.S. Department of Veterans Affairs as the last date of documented attendance in the course. For more information about this, please contact the U.S. Department of Veterans Affairs, as it is ultimately their policy on how they pay.
 

Withdrawals

Since withdrawals do not contribute toward your GPA, the U.S. Department of Veterans Affairs will not, under most circumstances, continue to pay for a withdrawn course. If you are unable to continue in the course due to Mitigating Circumstances, you may qualify to have your course covered by your benefits up to the withdrawal date. The withdrawal date, in accordance with federal guidelines, is recognized as the date the student notifies Glenville State University of the intent to withdraw, either in writing or orally. To learn more about Glenville State University’s Withdrawal Policy, see the catalog.

When a student withdraws from a course, Glenville State University must submit an adjustment of enrollment to the U.S. Department of Veterans Affairs. Because the U.S. Department of Veterans Affairs will not continue to pay for the course, debt may be created on the school by the U.S. Department of Veterans Affairs. Glenville State University will pay back any required debts with the VA, which may result in you owing a debt to Glenville State University.

Typically, the only documentation that Glenville State University may require for withdrawals is for Military Withdrawal requests. If the Office of Military Affairs is notified that a student has been approved for one of these withdrawals, a School Certifying Official will make an update to your certification indicating the Mitigating Circumstances that led to the withdrawal. All other requests or documentation for Mitigating Circumstances, including for medical reasons, should be submitted directly to the U.S. Department of Veterans Affairs. The U.S. Department of Veterans Affairs has an F.A.Q. that may provide further clarification.