Graduation

Graduation refers to the date a degree is conferred or awarded. Commencement refers to the graduation ceremony. Glenville State College confers degrees three times a year: May, July and December. Commencement is held twice a year in May and December. Attendance at commencement is not a guarantee of degree conferral.

Commencement - Originally Scheduled for Saturday, December 12, 2020 at 10:00 AM

Due to ongoing concerns related to the Coronavirus, GSC's in-person December Commencement Ceremony has been canceled.  A virtual celebration for December 2020 graduates is being planned. Students who were on track to graduate should see their campus email for more information.

The virtual ceremony will comprise many of the same components as GSC's in-person ceremony. It will be broadcast via social media on the original commencement date, Saturday, December 12. In addition to the traditional ceremonial activities, students in each academic department will be recognized individually. Student information (name, degree, and academic honors status) will be displayed during the virtual ceremony as names are read by the department chairs or their designees.

Approximately two weeks following the virtual ceremony, and with the understanding that all academic requirements and financial obligations have been satisfied, graduates will receive a mailing from GSC with the diploma, diploma cover, commencement program, a gift, and any academic honor stoles, Honors Program medallions, or cords, pins, etc. earned from honor societies and campus organizations.

Students Taking Courses at Other Institutions - If you took a class this semester at another institution, you must request an official transcript be sent to: Denise Ellyson, Registrar’s Office, 200 High Street, Glenville, WV 26351. The transcript must be received by GSC no later than Tuesday, January 12, 2021 for your December graduation status to become official.

Financial Obligations - Your diploma will not be mailed until all financial obligations to the College have been met including graduation fee, tuition and fees, etc. This should be taken care of no later than Friday, December 11, 2020. Students failing to meet all graduation requirements must reapply for graduation.

Announcements - For those interested in purchasing graduation announcements, please do so from a vendor of your choosing or contact the GSC Print Shop at Print.Shop@glenville.edu at your earliest convenience to place an order. Click here to see announcement options.

COMMENCEMENT PARTICIPATION DOES NOT EQUAL GRADUATION. Commencement is ceremonial, graduation is the completion of all requirements for a degree program.

Applying for Graduation

All students who wish to graduate must officially apply for graduation and pay graduation fees. The application and graduation fee are due regardless of intent to participate in the graduation ceremony.

What is the Graduation Application?

The graduation application provides the Registrar’s Office with information about a student’s academic program; including degree, major, concentration and minor, if applicable, and expected graduation year and term. Additionally, the application establishes a diploma address (where the diploma will be mailed) and assesses the graduation fee to the account of the applicant.

The graduation application is also used to compile the graduation (diploma printing and degree posting) and commencement (program) lists. Failure to complete the application by the posted deadline can result in a delay in both degree posting and diploma printing. It may also result in the student’s name being omitted from the commencement program and other commencement lists.

How to Apply?

Applying to graduate is a simple process that is done through your EdNet account. Students will log into their EdNet account then select Student & Financial Aid, Student Records and Apply to Graduate. Then simply follow the on-screen instructions.

The graduation application can be submitted only once per program of study (degree). Please note that your complete program of study (including degrees, majors, minors, concentrations, etc.) must be properly declared before you apply to graduate. If changes need to be made, students must complete a Request to Declare, Change or Add Major/Minor form and submit it to the Registrar’s Office.

Students planning to graduate with multiple degrees (i.e. AS & BS) within the same term will need to submit an application for each degree.

When to Apply?

Students should apply by the published deadline and are encouraged to apply before the deadline.

Expected Graduation Term Application Filing Period
Fall (December) April 1 - August 1
Spring (May) October 1 - December 31
Summer (July) April 15 - June 15
Late Application (After Deadline)

Students who miss the deadline for applying via EdNet must immediately contact the Registrar’s Office.

Please note that a $100 late fee (non-refundable) is charged to the account of late applicants, in addition to the regular graduation fee. Students should review their Degree Works audit and confer with their academic advisor to be sure they are on track to graduate as planned before requesting to apply late.

What if I will be Taking Courses at Another Institution During the Semester I Plan to Graduate?

If you are planning on enrolling in classes at another institution during your semester of graduation, you must have an approved Transient Student Request Form on file with the Registrar’s Office. You must also provide proof you are enrolled in the class or classes to the Registrar’s Office. Upon completion, you must provide the Registrar’s Office with an official transcript. It is your responsibility to make sure the transcript is received within 1 month of the graduation date (for example, Graduation Date is May 10th, transcript would have to arrive by June 10th) for your graduation status to become official.

What if I Encounter Problems?

If you encounter problems when you apply for graduation or if you have questions about your graduation application, please send an email to registrar@glenville.edu for assistance.

How will my Name appear on my Diploma?

The name on your diploma will match your full legal name as it appears on your Glenville State College Banner record.

How to Change my Graduation Application (Once Submitted)

Students needing to change graduation information (i.e. diploma mailing address, modification to program of study, etc.) after submission of their graduation application must contact the Registrar’s Office (registrar@glenville.edu) for changes to take effect.

Graduation Fee

During the graduation application process, a graduation fee (payable in the Cashier’s Office) will be added to the student’s account. Contact the Cashier’s Office if you have questions about payment options. The graduation fee must be paid prior to graduation, regardless of whether or not a student participates in commencement activities.

Student Loans

Students who received student loans while attending Glenville State College will receive additional information from the Financial Aid Office about their indebtedness and Exit Counseling for student loans.