Graduation

Graduation refers to the date a degree is conferred or awarded. Commencement refers to the graduation ceremony. Glenville State College confers degrees three times a year: May, July and December. Commencement is held twice a year in May and December. Attendance at commencement is not a guarantee of degree conferral.

 Commencement - Saturday, December 11, 2021   10:00 AM   

UPDATED: We can all agree that we are in the midst of unprecedented events due to the Coronavirus pandemic. However, Glenville State College would still like to recognize the hard work of our students and honor them with the opportunity to walk across the commencement stage as they close out this chapter of their academic journey.

The in-person ceremony will be similar to previous graduation ceremonies, but with marked differences in order to keep everyone safe:

  • Seating inside the Waco Center will be spaced to allow for social distancing
  • No congregating before or after the ceremony will be permitted inside the Waco Center
  • Temperature checks will be conducted upon entry to the Waco Center
  • Masks will be required to be worn at all times by everyone attending the ceremony
  • Attendance is optional

**NOTE: This is subject to change depending on the recommended CDC guidelines in place at the time of graduation. Please check back closer to the time of the ceremony to see finalized instructions. 

Graduation Attire - Glenville State College requires all degree candidates participating in the graduation ceremony to wear appropriate academic regalia (cap, gown and tassel), which can be purchased by contacting Hannah Rexroad in the GSC Student Life Office via e-mail at Hannah.Rexroad@glenville.edu or by calling (304) 462-6416. The price of the graduation regalia will be $30.00 plus tax. Additionally, business casual attire is expected for students walking in the ceremony (i.e.: dress shirt/blouse, long pants/skirt/dress, closed shoes). 

Honor Stoles/Cords - Due to the formality of the ceremony, the only accessories to be worn with the traditional cap and gown are academic honor stoles/cords. Students who have achieved institutional academic honors (overall 3.50 GPA and higher) will receive an honor stole from GSC. 

Lineup - Students will be using the Athletic Department entrance at the Waco Center and need to report to Room BL32 by no later than 9:00 AM the morning of Saturday, December 11 where they will receive further instructions. 

Students Taking Courses at Other Institutions - If you took a class this semester at another institution, you must request an official transcript be sent to: Denise Ellyson, Registrar’s Office, 200 High Street, Glenville, WV 26351. The transcript must be received by GSC no later than Tuesday, January 11, 2022 for your December graduation status to become official.

Financial Obligations - Your diploma will not be mailed until all financial obligations to the College have been met including graduation fee, tuition and fees, etc. This should be taken care of no later than Friday, December 10, 2021. Students failing to meet all graduation requirements must reapply for graduation.

Announcements - For those interested in purchasing graduation announcements, please do so from a vendor of your choosing or contact the GSC Print Shop at Print.Shop@glenville.edu at your earliest convenience to place an order. Click here to see announcement options.

COMMENCEMENT PARTICIPATION DOES NOT EQUAL GRADUATION. Commencement is ceremonial, graduation is the completion of all requirements for a degree program. 

Diplomas - Diplomas will be mailed approximately two weeks after graduation.

Directions to Campus

Parking - Guests should find ample parking at the Waco Center. If assistance is needed with accessible parking or general directions, member's of GSC's Public Safety staff will be on hand during the ceremony or can be reached by calling (304) 904-2041.

Guests of the Graduates - In keeping with Glenville State College tradition, graduates may invite and bring as many guests as they like. Guests may seat themselves as they wish, taking note to avoid seats in the commencement hall designated for graduates, faculty, any other reserved seats, and seats blocked off to accommodate social distancing. Not tickets are required for guests. Face coverings must be worn inside the Waco Center throughout the duration of the ceremony.

Ordering Photographs from the Ceremony - Photographer Sam Santilli of Sam Santilli Photography will take photos of each graduate as they walk across the stage during the commencement ceremony in addition to a posed photo beforehand. After the ceremony, students and families may visit his website - www.SSPWV.com - to view and order photos online. Prospective graduates should have also received communication from Mr. Santilli regarding ordering photos.

Ceremony Live Stream - Click here to view ceremony on YouTube.

Applying for Graduation

All students who wish to graduate must officially apply for graduation and pay graduation fees. The application and graduation fee are due regardless of intent to participate in the graduation ceremony.

What is the Graduation Application?

The graduation application provides the Registrar’s Office with information about a student’s academic program; including degree, major, concentration and minor, if applicable, and expected graduation year and term. Additionally, the application establishes a diploma address (where the diploma will be mailed) and assesses the graduation fee to the account of the applicant.

The graduation application is also used to compile the graduation (diploma printing and degree posting) and commencement (program) lists. Failure to complete the application by the posted deadline can result in a delay in both degree posting and diploma printing. It may also result in the student’s name being omitted from the commencement program and other commencement lists.

How to Apply?

Applying to graduate is a simple process that is done through your EdNet account. Students will log into their EdNet account then select Student & Financial Aid, Student Records and Apply to Graduate. Then simply follow the on-screen instructions.

The graduation application can be submitted only once per program of study (degree). Please note that your complete program of study (including degrees, majors, minors, concentrations, etc.) must be properly declared before you apply to graduate. If changes need to be made to the program of study, students must complete a Request to Declare, Change or Add Major/Minor form and submit it to the Registrar’s Office.

Students planning to graduate with multiple degrees (i.e. AS & BS) within the same term will need to submit an application for each degree.

When to Apply?

Students should apply by the published deadline and are encouraged to apply before the deadline.

Expected Graduation Term Application Filing Period
Fall (December) April 1 - August 1
Spring (May) October 1 - December 31
Summer (July) April 15 - June 15
Late Application (After Deadline)

Students who miss the deadline for applying via EdNet must immediately contact the Registrar’s Office.

Please note that a $100 late fee (non-refundable) is charged to the account of late applicants, in addition to the regular graduation fee. Students should review their Degree Works audit and confer with their academic advisor to be sure they are on track to graduate as planned before requesting to apply late.

What if I will be Taking Courses at Another Institution During the Semester I Plan to Graduate?

If you are planning on enrolling in classes at another institution during your semester of graduation, you must have an approved Transient Student Request Form on file with the Registrar’s Office. You must also provide proof you are enrolled in the class or classes to the Registrar’s Office. Upon completion, you must provide the Registrar’s Office with an official transcript. It is your responsibility to make sure the transcript is received within 1 month of the graduation date (for example, Graduation Date is May 10th, transcript would have to arrive by June 10th) for your graduation status to become official.

What if I Encounter Problems?

If you encounter problems when you apply for graduation or if you have questions about your graduation application, please send an email to registrar@glenville.edu for assistance.

How will my Name appear on my Diploma?

The name on your diploma will match your full legal name as it appears on your Glenville State College Banner record.

How to Change my Graduation Application (Once Submitted)

Students needing to change graduation information (i.e. diploma mailing address, modification to program of study, etc.) after submission of their graduation application must contact the Registrar’s Office (registrar@glenville.edu) for changes to take effect.

Graduation Fee

During the graduation application process, a graduation fee (payable in the Cashier’s Office) will be added to the student’s account. Contact the Cashier’s Office if you have questions about payment options. The graduation fee must be paid prior to graduation, regardless of whether or not a student participates in commencement activities.

Student Loans

Students who received student loans while attending Glenville State College will receive additional information from the Financial Aid Office about their indebtedness and Exit Counseling for student loans.